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“Each Unique…All One Family”

Phone:  571-252-2360

Absentee Line: 571-252-2361


The Steuart Weller School Community believes in setting high consistent expectations and is committed to providing a world class education while embracing diversity and creating a climate that fosters intellectual, physical, emotional, and social development for each child in a safe environment.  The Wild Cat Family strives for excellence in preparing students to become productive, responsible 21st century leaders through a rigorous curriculum using proven teaching and learning strategies.


1.   Setting high, consistent expectations that lead to successful learning

2.   Fostering open and respectful communication between and among groups; creating collaborative dialogue with openness to new ideas

3.   Promoting active engagement through a rigorous curriculum using varied teaching and learning strategies

4.   Focusing on 21st century skills (thinking, communication, collaboration)

5.   Celebrating the diversity of students, staff and parents in collaborative settings

6.   Balancing cutting edge technology with proven learning strategies

7.   Developing a climate that fosters intellectual, physical, emotional and social safety for students, parents, and staff


CALENDAR 2012-2013

August 27                          First Day of School

September 3                     Holiday

October 8                          Holiday

November 2                      End of 1st Grading Period

November 5-6                  Student Holiday/Teacher Work Day

November 21-23             No School Thanksgiving Break

December 24-Jan 1        Winter Break

January 2                          Classes Resume

January 17                        End of 2nd Grading Period

January 18                        *Moveable Holiday/Teacher Work Day

January 21                        Holiday

February 18                      Holiday

March 22                           End of 3rd Grading Period

March 25-29                     Spring Vacation

April 1                                Student Holiday/Teacher Work Day

May 27                               Holiday

June 6                                Last Day of School



Attendance at school on a regular basis is vital.  We ask that you have your child attend school each day that he/she is healthy.  It is disruptive to your child’s educational program when you remove him or her from school for trips or family outings.  Although written assignments can be made up, the classroom activities and interactions with others in the school setting cannot be replaced.


School hours are from 7:50 A.M. until 2:35 P.M. daily.  Students who walk to school and those transported by parents should not arrive at school before 7:30 A.M.  The kindergarten morning session is from 7:50 A.M. to 10:50 A.M., and the afternoon session is from 11:35 A.M. to 2:35 P.M.  Our building will be open each day between 7:30 A.M. and 5:00 P.M.  For the safety of our staff, no one will be admitted after 5:00 P.M.

ABSENCES (Call In Number - 571-252-2361)

When a student is unable to attend school, parents are required to notify the school by calling the absentee call- in line prior to 8:30 a.m.  Whenever a student is absent from school, documentation is required to verify the reason for absence.  Any absence not confirmed by the parent will be considered unexcused.  If the parent has not called the school to verify the absence, the school will make a reasonable effort to call the parent to verify the day’s absence.  Upon the student’s return to school, a written explanation from a parent or guardian is required for each absence.  The note should include:  date(s) of absence, reason of absence, and a signature of the parent/guardian.

Students are excused for personal illness, death in the family, medical or dental appointments, court  appearances, religious holidays, illness in the immediate family, or emergencies.  If a student is absent from school for 15 consecutive days they are dropped from the roll and must be registered in order to re-enter school.

If a student is absent for more than 10 days or 10% of the total number of days of membership, whichever is determined appropriate, the school will send a letter to the parents requiring a physician’s note for all future absences.  At the principal’s discretion, contact may be made sooner or waived due to extenuating circumstances.  At the point at which a student accumulates 5 unexcused absences, a referral will be made to the Attendance Officer.


The parent must come directly to the office to sign the child out.  A member of the office staff will call the child to the office.  Parents are asked not to go directly to the classroom to get the child. 


When schools are to close because of a special condition (severe weather), announcements are made over local radio and TV stations beginning at 6:00 A.M and through our Connect Ed System (automated phone calling system).  You can also access this information through the Loudoun County  Web Page Information on the LCPS Web Page is updated regularly and there is a notification service that you can sign up for if you choose.  It  is important that each child has a prearranged plan to follow if school does close early and an adult is not home.  A form will be sent home in the fall and winter of each school year asking the parent to describe the plan.  Unfortunately, the school cannot commit to calling home for each of our  students.  Phone lines must be kept open for communication with our central office and emergency personnel.

In case of a delay in the opening of school by either one or two hours, announcements will be made through Connect Ed and over local radio stations.  In the case of two hours delayed opening, each kindergarten session will meet for two hours; A.M. session 9:50 - 11:50 and P.M. session 12:35 -2:35 P.M.


The tardy bell rings at 7:50.   Students need to be in the classrooms when the tardy bell rings.  Occasional tardiness for valid reasons is not a serious offense; however, repeated or habitual tardiness encourages the formation of undesirable personal habits and disrupts the orderly instructional process of the school.  When a student arrives to school tardy a parent must escort their child to the office and assist him/her in obtaining a tardy pass to class.  (Please make sure you bring your Driver’s License) This is required to ensure the safety and well-being of the student.  In addition, the school may require the parent or guardian to provide justification to determine the reason for lateness.   If this does not occur and documentation is not provided by the parent, as to the reason for the tardy, the tardy may be considered unexcused.  If a student is tardy more than 10 times, a letter will be sent to the parent as notification of the school’s concern for the student’s non-attendance, and a physician’s note may be required.  If the pattern of tardiness does not improve a referral will be made to the Attendance Officer. 


We have a locked entryway system with a video camera surveillance system to screen adults that want to access our building during instructional hours.   Until we become familiar with you, you will be asked to produce your driver’s license to verify your identity.   Each adult will be asked to state the purpose of their visit to our school.   If identity cannot be verified / purpose of visit cannot be established, the office staff may deny access to the building.   



If your child has severe reactions to bee or insect stings, foods, or other allergies, please notify the clinic aide so that we may place the information in a health file.  Information about developing a medical plan and medical forms are available on the website at


At the beginning of the school year, a card is sent home with each student to list phone numbers or persons to contact in case of an emergency.  This card is very important.  Emergency cards should be kept up-to-date.  If you move or change your phone number during the year we ask that you inform us immediately.  It is important to your child’s safety that we have current contact information at all times.


School personnel cannot administer any kind of over-the-counter medication unless requested to do so in writing by the parent.  The medication must have the child’s name, grade, and the time medication is to be administered on the original container.  Please do not send in all of the medication, only enough to be given during school hours.  All medicine, prescription or over-the-counter, will be kept in the nurse’s office during school hours.  This includes aspirin, cough drops, etc.  Any child who is receiving medication on a regular, daily basis that is prescribed by a doctor must have a completed Medical Release Form prior to the administration of the medicine.  Parents must transport all medication to school in the original container.


In case of illness or injury, a student will be cared for temporarily by our clinic aide.  School personnel will render first aid treatment only.  If emergency medical treatment is necessary the parents will be contacted and if needed 911 will be called.  An emergency telephone number where parents can be reached and the name and telephone number of the student’s family doctor must be on file at the school.  It is also extremely important to give the school the name of a friend or relative that could be contacted in the event we cannot reach the parent.


Student accident insurance is available.  Application forms are distributed to all students at the beginning of the school year.  Each student has a choice of 24-hour coverage or basic school time coverage.


The staff at Steuart Weller believes that physical education is an important part of the educational experience.  The development and maintenance of a healthy body is essential for physical well being and good mental health.  We also believe that attitude development is an important part of education.  We attempt to create an atmosphere for the development of leadership, sportsmanship, and congeniality through our physical education program.  P.E. classes with the Physical Education teacher are provided three times a week for all students in grades 1-5.  If your child needs to be excused from P.E. for health reason, you will need to write a note to the P.E. teacher.  If there are circumstances where the child needs an extended excuse from P.E. or restriction from certain activities, the school may request a note from a physician.   Children must wear tennis shoes with solid, rubber soles for all physical education classes.



All children are expected to go home or to their child care provider each afternoon following the school day.  Any deviation from the original dismissal plan must be given to the teacher in writing.  If they will be visiting friends after school please send in a written message giving your permission.  The message should include the name of the child whose home he/she will be visiting.  If we do not receive written directions from the parent, the child will follow their original dismissal plan.


Every effort is made to keep parents informed of what is happening at school.  Each teacher sends home and posts a monthly newsletter on the website.  A school newsletter that contains general school news is sent home each month and posted on the website.  It is essential that parents take the time each evening to go through your children’s backpack.  Most schoolwork will be sent home in the Communication Folder.  Parents can register to have access to our online grade book to keep informed of their child’s grades.  Keeping informed will aid both the parent and child in keeping organized and knowledgeable about what is happening in the classroom and the school.  Students in grades 2 - 5 will have an academic agenda for recording homework assignments each night.


Steuart Weller students are afforded the opportunity to visit various places of educational interest in the Washington area to enrich their classroom experiences.  The trips are usually taken in a school bus under the supervision of the classroom teacher with at least one other adult present.  Parents who chaperone a field trip may not bring other children on the trip.  Parental permission is required before any student is taken on a field trip. All field trips are correlated with grade level curriculum.


The Steuart Weller Staff encourages frequent parent communications.  All parents will be scheduled for a conference during the first grading period.  The parents or teacher may request additional conferences as the need arises.  Parents should call the school office to request a conference with the teacher or principal.


Homework is an extension of the learning that takes place in school.  Homework can provide practice and drill that reinforces classroom learning and can provide opportunities for independent study, research, and creative thinking.  Parents can help their children by arranging a quiet, comfortable place for the students to work and by seeing that assignments are completed.  The LCPS guidelines for the amount of homework given each evening are as follows:  children in grades one through three should be given no more than thirty minutes of homework each night; children in grades four and five should be given no more than sixty minutes of homework a night.  Most teachers do not assign homework on Friday nights.  Children in the primary grades are often asked to read nightly and study math facts for their homework assignment.

Often times teachers in the upper grades will assign children long-term projects such as reports, research, or projects. The expectation is that the children will learn to “pace themselves” and not save all of the work for one or two nights.  If you have a question about the amount of homework your child is receiving (too much or too little) please discuss this with your child’s teacher.


Fire drills, held once a week during the first month of school and once a month thereafter, are mandatory by state law.  During a fire drill each class has an escape route to an outside area that is a safe distance from the building.  Children are moved to these designated areas in less than 90 seconds in a safe, quiet and orderly manner.  Other emergency drills such as tornado, school lock down, and school-wide evacuation drills are also practiced during the school year.  A school response plan is reviewed several times over the course of the school year.  Should you have specific questions about emergency response please contact the assistant principal or principal.


To avoid hurt feelings, children should not distribute party invitations at school unless every child in the class will receive an invitation.  Countywide guidelines have been established stating that birthday treats distributed at school should be non-food items.  Students will not be allowed to distribute birthday cupcakes or food items brought from home to other students in the cafeteria or school.


A nutritious lunch is served each day in the cafeteria.   Milk is sold daily for those who choose to pack their lunch. Children should not bring glass containers to school.  Ice cream and cookies are also sold. If a student forgets his/her lunch, he/she will be provided a sandwich and carton of milk at no charge, children will not be permitted to call home for lunch.  The best way to prevent any “lunch crisis” is to establish a lunch account for your child.  You can establish a lunch account by sending a check to school or by going on line to  This will enable your child to purchase lunch should they forget their packed lunch.   Pupils are entitled to free or reduced price lunches or snack if the family qualifies.  Forms are sent home with every student at the beginning of school.  Forms may also be obtained from the office at any time of the year.


The library is open on a regularly scheduled basis and is supervised by the librarian.  Library classes are held for grades K-5 weekly.  Classes are held for the purpose of library instruction and to develop an enjoyment of the materials and books that are available.  Students are allowed to use the library during library hours with the permission of their classroom teacher.  They may use the library to check out books or magazines, return books, do reference work, or work on special projects.  There is no fine for overdue books; although students will not be allowed to check out additional books until overdue books are returned.  If a book cannot be found, the child will be assessed a fee to cover the cost of the book; should the book be found the money will be reimbursed.

The library collection is constantly updated and expanded.  Books are chosen for either their educational or recreational value.  A variety of audio-visual materials are available through the library for teacher use in the classroom.


The purpose of the report card is to inform parents of their children’s academic and social progress.  Report cards are issued four times a year, about two weeks after the end of each nine-week grading period.  Any student who shows a marked drop in achievement, or who is doing poorly in any subject, will receive an interim report midway through the grading period to inform the parents of any problems. 


It is Loudoun County School Board policy that elementary age school children not be allowed to sell anything before, during, or after school.  To abide by this policy we ask that Steuart Weller students not bring items from a non-school organization to sell to staff and students.  Examples of this include older siblings’ fundraising items, sports fundraising items, Girl Scout cookies, Boy Scout popcorn, etc. 


School supplies such as notebooks, pencils, erasers, and folders are on sale at our school store.  The school sends home a copy of the supply list with our last newsletter of the year and with our Welcome Letter to students.  This information is also available on our website.  Teachers may send home a list of additional supplies at the beginning of the year.  Some supplies are available through charitable organizations and can be requested through the guidance office.


Children may use the telephone in the office only in an emergency.   Forgotten homework, lunches, notes, etc, are not considered emergencies.  Please remind your child of this policy.


Visitors to Steuart Weller Elementary are always welcome.  All visitors and volunteers need to present themselves to the office staff with a Driver’s License and a purpose for their visit.  In order to protect
instructional time, interruptions to the classrooms are kept to a minimum.  Please do not stop by your child’s classroom unexpectedly.  Office personnel will forward any items such as forgotten books, homework, lunches, etc., and any messages to the students.  All visitors entering the school must wear a “Visitors Badge”.


Our Parent Volunteer program is organized through the PTO and by individual teachers.  Parents are invited to share their talents and expertise in many ways throughout our school.  The basic requirements for volunteer service are an interest and pleasure in working with children and a commitment to volunteering.

Parents can assist teachers in the following activities:  classroom tutors, aides, storybook readers, art, computer aides, field trip chaperon or a community resource person.  Parents can also provide clerical assistance to office staff, as well the classroom teachers.  Additionally, we are always in need of parental assistance for the many PTO activities that take place during the year.

All volunteers working directly with children must show proof of a tuberculosis test.  This documentation will be kept on record in the school office.


Students are recognized on a regular basis at Steuart Weller.  All A and A & B Honor Roll stickers are adhered to third through fifth grade report cards to recognize academic achievement.  Monthly Citizenship Awards are given to two students from each class.  Parents are invited to attend an assembly where their child is recognized.  Paw Pride bracelets are given spontaneously to students who are being respectful or responsible.   Our school will begin being a Positive Behavior Intervention School (PBIS) in the fall of 2012.  At the end of the year, classroom teachers recognize students for their accomplishments with a certificate.  Students who have excellent attendance receive a certificate at the end of the year.  Fifth grade students are recognized at an end-of-the-year Farewell Ceremony and in our DARE celebration.


Textbooks are provided to all students in Loudoun County.  Students are responsible for all books loaned to them and for any loss or damage.  If a book is lost, misused, or damaged beyond reasonable repair, the student shall replace the book.  Textbooks are not for sale to students. Parents should carefully check books at the beginning of the year and return the signed book loan form to the school.



The school encourages children to bring educationally related items with them for sharing.  However, these items should be of interest and value to the entire class and should be connected with some phase of study.  Extremely valuable items and those creating danger to others (knives, guns of any kind, slingshots, and matches) should not be brought to school.  Parents should make themselves aware of the School Board Policy regarding weapons in the school.  Students who bring such items to school will be severely reprimanded.  Toys, including any type of trading cards and toy weapons, should not be brought to school for use during school hours.  If your child is involved in CASA, they may bring items to use at CASA but must keep them in their book bags during school hours.  The school is NOT liable for items you elect to send in to school for use at CASA.  Live animals may be brought only with the prior permission of the principal.


Students are expected to sit quietly in the cafeteria and enjoy their food and friends.  Good table manners and conversation in a normal voice are stressed.  Once seated at their assigned table, children are not allowed out of their seats, unless they have permission from the adult on duty.  Students are expected to eat their own lunch and will not be allowed to trade food.  Children who do not display appropriate cafeteria behavior may be asked to move to another cafeteria table or eat lunch in the office.


Teachers have the authority and responsibility to maintain discipline in the classroom.  When a student is having a problem the teacher may: conference with the student, conference with the parents, or use classroom disciplinary procedures.  Children who continually disregard classroom or school rules may be sent to the assistant principal or principal’s office.  The principal or assistant principal may:

1.   Give the student a very stern warning.

2.   Take privileges away from the student.

3.   Separate the student from his classmates.

4.   Assign work to be done around the school.

5.   Notify the parents of continuing problems.

6.   Assign the student to in-school suspension.

7.   Suspend the student from school.


In the beginning of each school year, every LCPS student receives a handbook setting forth system rules and expectations for student behavior.  It is incumbent upon every parent to read this document carefully and help all students understand the rules and expectations our county has set forth. 


The purpose of school is to learn.  Any clothing that distracts from learning is prohibited.  This includes any clothing that is very tight, short dresses, skirts and shorts.  Halter tops, spaghetti-strap tops or tops that exposes the midriff, saggy pants, clothing with inappropriate language, symbols or pictures and cosmetics are all considered inappropriate for elementary school. 



Free bus transportation is provided to all students who live more than eight-tenths of a mile from school.  The Transportation Department will assure safe transit of all bus riders.  In addition, we try to instill in the pupils the need for orderliness while riding to and from school.   Children are expected to display appropriate behavior while waiting at the bus stop each morning.  Parents are responsible for their children’s behavior at the bus stops and any child, who repeatedly has bus-stop problems, may be asked to go to another bus stop, or lose bus-riding privileges. 


Please follow all directional signs upon entering and exiting the school parking areas. Cars can only turn right onto Marblehead Drive during arrival and dismissal time.  Traffic Patterns will be distributed in the Welcome Letter mailed home before school opens in August. 

Car traffic is prohibited in the bus loops in the morning between 7:25 and 8:00 A.M.  and in the afternoon between 2:10 and 2:45 P.M.

PARENTS PLEASE NOTE:  All procedures are for the safety of students!  I will remind the children of these procedures frequently during the year. Your help in establishing a safe traffic pattern is greatly appreciated!

2012-13 “Moveable Monday” Implementation Plan

LCPS Elementary Schools

“Moveable Mondays” would be used in all elementary schools to offset the disproportionate number of Mondays missed during the school year.  As a Monday is missed, the Monday schedule is run on a subsequent day of the week.  The advantage of this alternative is that the normal schedule is resumed the following week which should decrease confusion among students, parents and teachers.


Monday, Oct. 8, 2012 (Columbus Day) - All elementary schools would run their Monday schedules on Tuesday, Oct. 9 followed by the regular W-F schedule.  Calendar for week:  Holiday, M, W, Th, F.

This plan does not accommodate schedule adjustments due to inclement weather days.

2012-13 “Moveable Monday” Implementation Schedule

Name of Holiday

Date school is closed

Use your Monday
schedule on:

Use your special’s schedule as follows. Your weekly schedule will be:





Labor Day

Sept 3. 2012

No Mon





Columbus Day

Oct. 8, 2012

Tues, Oct. 9





New Year’s

Jan. 1, 2013






MLKing Day

Jan 21, 2013

Wed, Jan. 23





President’s Day

Feb. 18, 2013

Thurs, Feb. 21





Planning Day

April 1, 2013

Wed, Apr. 3





Memorial Day

May 27, 2013

Thurs, May 30